formulas and page layout

Formulas and page layout 

formulas

We use Formula tab to insert functions, define the name, create the name range, review the formula, etc. In ribbon, Formulas tab has very important and most useful functions to make dynamic reports. Under the formulas tab we have 4 groups.

Function library

In Excel, we have 300+ functions and they are available in the formulas tab under the function library group. And there is no need to learn every formula for we can find formulas category wise such as:- Financial, Logical, Text, Date & Time, Lookup & Reference, Math & Trig, many more.

Define names

We use this option to define the name of a cell, range and the list of the already defined name can be viewed in Name manager and we can edit it if we want to change the range or cell reference of any defined name. Also, we can use the defined name in Formulas.

Formula auditing

This option helps us to identify the relation of formulas. By using Trace precedent, we get to know on which cell formula cell is based. Trace dependents are used to know if active cell is being used in any formula. When we use trace precedent and trace dependents the arrows get inserted automatically and, to remove the arrows, we use Remove Arrows. Show formula is a self-explained word; it is used to show the formula in the sheet. Error checking is used to check the error in the sheet. Evaluate formula option is used to evaluate the formula step by step.

calculation

If we want to switch the calculation from automatically to manually calculation and manually to automatically calculation, then we can do it by using the Calculation option. We use Calculate Now and Calculate Sheet option if automatic calculation is turned off.

Page layout

Many of the commands you'll use to prepare your workbook for printing and PDF export can be found on the Page Layout tab. These commands let you control the way your content will appear on a printed page, including the page orientation and margin size. Other page layout options, such as print titles and page breaks, can help make your workbook easier to read.

  

Themes

The first group that we will look at is the Themes group. Themes in Microsoft Excel provide a unique and professional look to your Workbooks.  They can do this by using an assortment of font styles, color schemes and graphical effects.

Page setup

we have many different choices for our Microsoft Excel worksheet layout . this tab contain themes , page setup ,scale to fit ,sheet option ,arrange.

Page orientation

Page orientation refers to how output is printed on the page. If you change the orientation, the onscreen page breaks adjust automatically to accommodate the new paper orientation.

Choose Page Layout » Page Setup » Orientation » Portrait or Landscape.

•Portrait − Portrait to print tall pages (the default).

•Landscape − Landscape to print wide pages. Landscape orientation is useful when you have a wide range that doesn’t fit on a vertically oriented page.

Page break

If you don’t want a row to print on a page by itself or you don't want a table header row to be the last line on a page. MS Excel gives you precise control over page breaks.

Insert Horizontal Page Break − For example, if you want row 14 to be the first row of a new page, select cell A14. Then choose Page Layout » Page Setup Group » Breaks » Insert Page Break. 

Background

Unfortunately, you cannot have a background image on your printouts. You may havenoticed the Page Layout » Page Setup » Background command. This button  displays a dialogue box that lets you select an image to display as a background. Placing this control among the other print-related commands is very misleading. Background images placed on a worksheet are never printed.

margins
Margins are the unprinted areas along the sides, top, and bottom of a printed page. All printed pages in MS Excel have the same margins. You can’t specify different margins for different pages.You can set margins by various ways as explained below.

•Choose Page Layout » Page Setup » Margins drop-down list, you can select Normal, Wide, Narrow,Print titles
If your worksheet uses title headings, it's important to include these headings on each page of your printed worksheet. It would be difficult to read a printed workbook if the title headings appeared only on the first page. The Print Titles command allows you to select specific rows and columns to appear on each page.

Sheet options

MS Excel provides various sheet options for printing purpose like generally cell

gridlines aren’t printed. If you want your printout to include the gridlines, Choose Page Layout » SheetOptions group » Gridlines » Check Print.

Scale to fit

Use the Scale to Fit settings in Excel 2010 if you need to make a worksheet fit when you must get a few last rows or columns on a single page. You can use the Width, Height, and Scale options in the Scale to Fit group of the Page Layout tab to change these settings. These options are also available on the Page tab of the Page Setup dialog box.

Arrange

The last group in the Page Layout Tab is Arrange. This is primary used with pictures or images. Once you have such an element in your workbook, you can then use Arrange commands to position the item relative to your data. For now we will skip over this and come back to it when we go over the Insert Tab.